80% Temp Position (60% Receptionist/10% Events Coordinator/10% Cover Coordinator)

Hva vi ser etter

• Be able to work in an innovative educational environment

• Thrive in a demanding working environment

• Speak Norwegian (mother tongue not required)

• Have effective time-management skills

• Be confident with the use of IT (training in relevant software will be given)

• Administrative skills would be an advantage

• Be accommodating and forthcoming

• Be eager to assist and guide students and visitors

• Hold a valid work permit or meet the requirements to work and live in Norway

• Have an understanding and commitment to safeguarding and child protection policies and procedures. All successful candidates will undergo an extensive background check.

• Provide a police background check from your home country and any country you have resided in for 6+ months in the last 10 years. Police background checks must be no more than 3 months old and can be presented prior to appointment.

Arbeidsoppgaver

Duties and Responsibilities

• Co-ordinate regularly changing displays in the foyer supporting the curriculum or seasonal/festive events, general tidiness.

• Be the 'face of ISB' and greet all visitors making them feel welcome.

• Ensure front desk resources are up to date i.e. sub folders, lanyards, key cards and other supplies.

• Purchasing and placing orders for first aid supplies.

• Checking the physical mail box.

• Ensure students are managing ISB expectations in the foyer.

• Answer telephones/opening the door for visitors during class time.

• First Aid when required for students.

• Morning message on welcome board.

• Signing in and out of all visitors .

• In the event of the fire alarm going off, take visitors book to meet up point.

• Ensure that visitors are aware of the paid parking system.

• Assisting ECC in the event of evacuation.

• Ordering and stock control of toner and copy paper.

• Maintenance and cleanliness throughout the year of the stationary room and copier room.

• Once a week general tidy of the cafeteria and kitchen.

• Assist with the upper school student attendance

• Ensure all US students are accounted for and ANY unexcused absent student's parents have been contacted by 10am, ensuring Managebac is accurate each day.

• Support the ISB Communication officer in purchasing up to date merchandise and information material wherever required.

• Develop and maintain an annual calendar of PTO/PTA events.

• Plan and coordinate events

• Create event timelines, budgets, and task lists.

• Recruit, train, and manage event volunteers.

• Coordinate with the school Leadership Team regarding facility use, policies, and approvals.

• Arrange vendors, entertainment, food services, equipment rentals, and supplies as needed.

• Oversee event setup, operations, and cleanup.

• Monitor event budgets and track expenses.

• Promote events through newsletters, email, social media, and school communication channels in collaboration with the schools communication officer.

• Evaluate event success and gather feedback for future improvements.

• Ensure compliance with school safety procedures and PTO/PTA policies.

Arrange substitute teachers, teaching assistants, and other support staff as needed.

• Create daily cover schedules for teachers and staff.

• Communicate staffing needs and coverage assignments to employees and administrators.

• Maintain substitute staff databases and contact lists.

• Ensure compliance with school policies, labor agreements, and staffing requirements.

• Maintain confidentiality regarding employee attendance and personnel matters.

• Support emergency staffing arrangements and last-minute schedule changes.

  
  

Vi tilbyr

• An inspiring international work environment,

• A diverse and inclusive ethos

• An active workplace where we see and encourage each other

• An exciting and stimulating professional environment in constant development

• Professional and personal development

• Good pension scheme