Career opportunity at PRIO - new hire

Are you interested in academic research and enjoy working in an international environment? If you are also committed to quality and are a service minded person, the position as Executive Assistant to the Director might be the right job for you.

In this position, you will work closely with and advise the PRIO leadership and actively contribute to institutional management and governance. You will contribute to high-quality meetings and events, and to ensuring that processes are carried out in a structured and efficient way. You will also engage with internal and external communication from the PRIO leadership.

We are looking for someone who works independently, has a strategic mindset, and enjoys coordinating and following up on tasks. You are positive, collaborate well across roles, have a good sense of humor, and contribute to a good working environment.

Key responsibilities

· Manage the Director’s calendar and meeting schedule. Collect and quality-assure background materials for meetings, take minutes, and ensure follow-up of decisions.

· Ensure effective information flow from Director’s office to various forums

· Coordinate and manage projects, operational initiatives and strategic processes

· Prepare and quality assure presentations, speeches, media engagements and other materials for the Director

· Respond to inquiries on behalf of the Director

· Other administrative tasks as required

Qualifications

· Relevant higher education at master’s level

· Relevant work experience and thorough understanding of the academic sector, including in Norway

· Structured and analytical with the ability to take initiative and responsibility and work independently

· Excellent written and verbal communication skills in both Norwegian and English

· Strong knowledge of, and experience with, using ICT systems and tools

PRIO offersFull-time, permanent employment in the position of Executive Assistant to the Director. The preferred starting date is 1 June 2026 or as soon as possible thereafter.

PRIO offers salary according to qualifications and membership in Norwegian Public Service Pension Fund.

Additional employee benefits include a subsidized canteen| a weekly running group and various social events.

The institute is located on spacious and attractive premises in central Oslo.

Application procedure

Submit the following documents in English and PDF format via PRIO’s careers webpage:

1. A cover letter in English that addresses the requirements for the position as described above and the motivation for applying.

2. A curriculum vitae in English.

3. Diplomas and transcripts of grades (combined in a single PDF file).

4. In the online form, please list 3 references (name, relationship to the candidate, e-mail, and phone number). Please note that references will only be contacted after the interview stage.