Executive Assistant and Office Manager

Our mission is to provide innovative services critical to society, unlocking a cleaner, better and more profitable future. Working towards this goal, Volue has become a leading technology supplier and enabler of the green transition, helping energy companies simplify and optimise everyday operations.

Volue is looking for Executive Assistant (EA) who will be responsible for providing high-level administrative and organisational support to the CFO and other members of the Executive team. In addition, the role will serve as Office Manager for Volue’s office in Trondheim, Norway.

The EA will work independently with limited supervision and will play a key role in ensuring effective daily operations for the CFO, the Executive Leadership Team (ELT), and the Trondheim office. The position requires strong organisational skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment. The expected results are set by the yearly action plans.

What you will be doing to make a difference:

• Proactively manage the CFO’s calendar, including scheduling meetings, coordinating logistics, and arranging travel and other practical matters to support effective operations

• Plan, organise, and coordinate Executive Leadership Team meetings, Board of Directors meetings, internal and external events involving the CFO

• Prepare, gather, and quality-assure documentation and materials for executive and board meetings

• Draft and manage memos, invoice letters, correspondence, and other administrative documents

• Manage incoming communication and provide administrative support to the Executive Leadership Team

• File, retrieve, and maintain corporate records, documents, and reports

• Keep track of corporate governance documents and reporting to official governments across the Volue Group

• Plan and coordinate internal events and contribute to administrative activities across the headquarters and other locations within Volue

• Contribute to group-wide administrative responsibilities, supporting efficient operations and operational excellence

• Act as Head of Administration for the Trondheim office, ensuring the office is run and maintained effectively

• Provide a professional, welcoming, and attractive office environment for visitors and Volue employees

What you need to succeed:

• A degree in administration or a related field is desirable

• Relevant documented experience and proven organisational management skills may compensate for formal education

• Strong administrative and organisational skills, with the ability to multitask, prioritise, and manage time effectively

• Understanding of financial and economic principles, with the ability to interpret basic financial information

• Excellent attention to detail, both in office management and in planning the CFO’s workday

• Strong strategic planning and coordination abilities

• Fluent in English, both written and verbal

• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)

• Customer-oriented with a commercial mindset

Personal skills:

• Dynamic, hardworking, and able to work independently with limited day-to-day supervision

• Enjoys solving complex calendar scheduling challenges and handling a wide range of administrative tasks

• High level of discretion and integrity

• Proactive, self-driven, and reliable

• Strong organisational skills with excellent attention to detail

• Calm and solution-oriented under pressure

• Flexible and adaptable in a dynamic environment

• Professional communicator and confident stakeholder manager

Reasons to join the Volue team and what we offer:

• Work with great colleagues in one of Europe’s leading green tech companies within an innovative and international environment.

• Flexible working arrangements and a competitive compensation package.

• A supportive, inclusive culture where your voice is heard and your contributions matter.

• A flat, people-first organisation that encourages innovation and shared success.

Company culture

At Volue we believe success comes from bringing everyone to the table. Diversity is a competitive advantage and inclusion means creating a sense of belonging. We welcome applicants from all backgrounds and are committed to equal opportunity regardless of gender, race, ethnicity, age, disability, sexual orientation, gender identity or expression, cultural background or religious belief.

Let your skills and talent be part of our team --- together we can make a positive impact on the energy transition.