IOM Norway, in close coordination with the Sub-Regional Resource Management Unit (SRRMU) in Brussels, is looking for a Resources Management Associate responsible and accountable for providing support to on-going procurement and administrative activities of IOM Norway.

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Education

Completed High School diploma from an accredited institution, with five years of relevant experience preferably in similar roles; or,
Bachelor's degree in Business Administration, or other related fields with three years of relevant professional experience

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

Minimum of three years related work experience;
Experience in working in finance or procurement at an international organization or similar setting is advantage.

Skills

Excellent level of computer literacy is required and good knowledge of ERP is an advantage;
Excellent drafting and communication skills;
Cultural and gender sensitivity and ability to work with people from different backgrounds;
Team-work-oriented, capacity to work independently with minimal supervision;
Ability to work well under pressure and to keep deadlines;
Good interpersonal skills and ability to maintain trust and good working relationships with counterparts;
Knowledge of the United Nations system is an advantage.

Languages

Fluency in English and Norwegian (written and oral) is required.

IOM's official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM's competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies -- behavioural indicators (Level 1)

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Arbeidsoppgaver

Provide support to the Resources Management Unit (RMU) in procurement and other administrative activities.
Assist in ensuring procurement needs are met for the mission. These include, but are not limited to, reviewing online Purchase Requisition transactions to ensure that the price is in line with market rates, accurate currency used, attachments are complete with proper supporting documents aligned with the project plan, and validating all the verifiers in the approval workflow.
Assist in implementing procurement activities including obtaining quotations, preparing evaluations and recommendations, issuing Purchase Requisitions (PR) Purchase Orders (PO) or Service Agreements (SA) and delivery of goods/services in accordance with IOM procurement guidelines
Check the quality of deliverables and monitor that procured items are delivered properly as per specification as well as in a timely manner, follow up as necessary and inform the supervisor of any issues,
Coordinate the relocation shipment, the transfer of Personal Effects and Household Goods of international staff with related destination countries, verify that staff entitlements, packing inventory lists, shipment insurance, weight calculation, and other support documents are used, as well as providing three potential vendors quotations in order to complete the BAS.
Prepare payment requests for payable invoices, ensure the collection of necessary original supporting documents, attach them based on IOM Financial Management Rules and Procedures, and submit them for approval as necessary.
Provide procurement and general office administration-related orientation to new employees
Assist in verifying that the proper IOM procurement and logistics-related procedures and standards, as well as the highest degree of personal and professional ethics are maintained.
Monitor that office asset inventory is in line with IOM Assets Inventory Policy and maintain updated asset inventory report.
Act as an ICT focal point for the mission and provide basic technical ICT support to all staff such as setting up accounts in laptops for new users, connecting laptop devices to primary printers and troubleshooting when an error occurred, mapping a PC to a shared folder, and replacing the damaged physical equipment as needed and coordinate all complex issues with ICT in SRO Brussels and Administrative Offices.
Assist with logistics bookings for staff and stakeholders as required and assist with planning and coordinating high-level meetings.
Liaise with the Ministry of Foreign Affairs on issues related to Privileges and Immunities and diplomatic matters. Coordinate visa and residence permit processing/renewal for staff.
Perform other duties as may be assigned.

Vi tilbyr

Applications are welcome from internal and external candidates to join the Country Office of IOM, the UN Migration Agency, based in Oslo.

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