Executive Assistant -- support the growth of a Nordic AI infrastructure company

Fossefall is a Nordic-owned developer and owner of AI infrastructure and compute capacity, where Nordic renewable power is transformed into competitive, sovereign, and secure European AI capacity. We are growing fast to support development and construction of several AI factories.

To support this growth, we are strengthening the organisation with an Executive Assistant who will play a key role in ensuring structure, follow-up and coordination across leadership priorities, board processes and day-to-day operations. The role contributes directly to how effectively the company operates as complexity and external engagement increase.

The role

As Executive Assistant, you will work in close support of the CEO, focusing on coordination, preparation and reliable follow-up across daily execution and priority initiatives. The role is designed to ensure that decisions, meetings and formal processes are supported with high-quality preparation and disciplined follow-through.

You will be trusted with sensitive information and will play a key role in maintaining discipline, predictability and professionalism in how Fossefall operates internally and externally.

The position reports to the CEO.

Main responsibilities

1. CEO support

• Coordinate the CEO’s calendar, priorities, and follow-up actions

• Prepare documentation, presentations and briefing material for meetings and decision-making

• Support structured preparation and organisation of decision material

2. Board and governance

• Prepare board materials and -documentation on instruction

• Draft minutes, track action items and ensure follow-up

• Manage document flow, approvals and signature processes

3. Administrative and operational support

• Coordinate travel, meetings and logistics

• Support office administration and practical coordination (events, internal meetings, basic office operations)

• Ensure reliable day-to-day execution of administrative tasks supporting leadership and governance

Qualifications

• Relevant experience from administrative, coordination or assistant roles (junior to mid-level), preferably in a professional or fast-paced environment

• Strong organisational skills and attention to detail

• Comfortable handling confidential and sensitive information with discretion and integrity, and eligible for security clearance if required

• Good written and verbal communication skills

• Proficiency in common office and collaboration tools

• Fluent and professional in Norwegian and English

Personal profile

• You are structured, reliable and execution-oriented.

• You take pride in accuracy and follow-through, and you enjoy bringing order to complex environments.

• You are comfortable working close to senior leadership, build trust over time, and are motivated by making the organisation work better.