We are looking for an experienced Senior Lead Document Controller

We are seeking a highly experienced and detail-oriented Senior Lead Document Controller to lead our document control function. This role requires extensive knowledge of Proarc, proven experience in leading document control teams, and a strong understanding of industry standards and regulatory requirements. In addition to leadership responsibilities, the role includes hands-on document control tasks and collaboration across departments and projects.

The position reports to Contracts & Supply Chain Director.

Tasks and Responsibilities

• Develop, implement, and maintain document control processes, procedures, and policies to ensure compliance with company standards.

• Maintain, develop and optimize the document management system.

• Supervise and lead a team of document controllers to ensure timely and accurate document processing.

• Collaborate with internal departments, project teams, and external stakeholders to ensure seamless document flow.

• Ensure all documentation is properly categorized, version-controlled, and archived in accordance with internal and regulatory requirements.

• Conduct regular audits and quality checks to ensure documentation accuracy, completeness, and compliance.

• Provide training and support to team members on document control systems and best practices.

• Act as the primary point of contact for document control issues, escalations, and coordination with client document control teams.

• Support the preparation of documentation for regulatory audits, and project handovers.

• Perform routine document control tasks to support project and operational needs.

Qualifications:

• Bachelor’s degree in Business Administration, Information Management, or a related field (or equivalent experience).

• Significant experience in document control, with at least 3 years in a senior or lead role.

• Extensive hands-on experience with Proarc document management system is required.

• Experience with leading document control teams and/or implementing document management systems in large-scale EPC or offshore projects.

• Strong knowledge of industry standards and regulatory requirements (e.g., ISO 9001, API, NORSOK, DNV).

• Familiarity with project lifecycle documentation, including engineering drawings, vendor data, and technical specifications.

• Proficiency in other document management systems is a plus.

• Excellent organizational, leadership, and communication skills.

Personal Qualifications:

• High attention to detail and ability to manage multiple priorities under tight deadlines.

• Motivated and driven by work in the interface between project execution framework and operational project work.

• Ability to proactively identify and implement innovative, practical solutions to optimize work methodologies, ensure consistent progress, and mitigate operational and project-related risks.

We offer:

At Novenco, there are good opportunities for development in a diverse work environment with many helpful colleagues. Our locations at Rosenholm Campus offer a new and modern workplace with a good canteen, parking facilities, and electric car charging.

For more information, please contact HR Manager, Marit Ulfsby Rensmoen, mobile +47 906 37 496. If you are ready for a new challenge, please send your application as soon as possible and no later than June 8, 2025. Applications will be reviewed continuously.