Claxton - Supply Chain Co-Ordinator

Claxton are looking to hire a Supply Chain Co-Ordinator on a full-time permanent basis. Based at their facility in Stavanger, the Supply Chain Co-Ordinator plays an important role in optimizing the supply chain processes. This includes ensuring the efficient running of the warehouse, logistics, and procurement functions within the Norway site, with a further requirement to drive initiatives within the business.

The role will have responsibility for organising and coordinating all domestic and international shipments to support operations and ensuring that all logistical arrangements are made in a timely manner in line with the logistics procedure. With support from the regional procurement team the Supply Chain Co-Ordinator will be responsible for local sourcing, negotiating, and purchasing of goods & services to support all operational activities.

Duties & Responsibilities:

•Coordinate and perform the full range of warehouse transactions, including issuing, returning, counting, and managing Non-Conformance Reports (NCRs) where applicable.

•Control the flow of stock movements both internally and externally, and support projects and workshops with all inventory requirements, ensuring timely and accurate stock availability.

•Ensure materials are accurately counted, properly stored, preserved, and controlled according to established procedures and defined requirements.

•Monitor and maintain suitable Max/Min levels for inventory to meet business requirements and identify opportunities for optimisation.

•Ensure goods and services are accurately received in Navision, and all relevant documents are promptly uploaded to the appropriate area

•Support the business by obtaining quotes and booking freight for local, national, and international shipments in a cost-effective and timely manner.

•Assist with the creation and completion of dispatch notes, commercial invoices, and import & export entries whilst compliant with all regulatory requirements.

•Liaise with freight forwarders to provide accurate and timely clearance instructions for Claxton shipments, to ensure smooth and efficient customs processing.

•Assist with maintaining accurate and up-to-date dispatch, import, and export registers, ensuring all records are compliant with company policies and regulations

•Process requests for goods and services from the business, to ensure timely and accurate fulfilment of all orders

•Source goods and services, obtain quotes and ensure that specifications, quality, budgetary costs, and delivery timelines meet the requirements of the requestor.

•Negotiate, place purchase orders, and communicate relevant information to the appropriate business areas and stakeholders

•Expedite orders in accordance with Purchase Order requirements, work with suppliers to maintain or improve requested lead times and update the ERP system and requestor accordingly.

•Coordinate rental requirements with suppliers for operational support activities and communicate delivery status to the requestor where applicable.

•Assist the Accounts Department with clarifying invoice queries

Requirements

•Minimum of 3 years of experience in a Supply Chain or Logistics role, preferable experience in managing inventory and optimizing supply chain processes

•Knowledge of HSE legislation and regulations.

•Interpersonal and communication skills and the ability to build relationships with colleagues, suppliers, and stakeholders

•Build and maintain effective relationships with internal and external partners

•Good Microsoft skills, including Excel, Word, and PowerPoint.

•Adaptable and flexible, with the ability to amend workload priorities in a dynamic and fast-paced environment

•Organizational and time management skills, with the ability to manage multiple tasks and meet deadlines

•Positive attitude and willingness to collaborate with team members

•Demonstrates flexibility and versatility, with a willingness to take on new challenges and adapt to changing circumstances

•Proactive and self-motivated with a can-do attitude, driven to achieve results and provide solutions to challenges

•Planning, organizational, and delivery skills, with the ability to execute tasks effectively and efficiently