The position

The Department of Geosciences at UiT The Arctic University of Norway has a 100% position vacant for 2.5 years as Administrative Coordinator within the Norwegian Centre of Excellence, iC3: Centre for ice, Cryosphere, Carbon and Climate. 

About iC3
iC3: Centre for ice, Cryosphere, Carbon and Climate is an interdisciplinary polar research hub located in Tromsø, the capital of Arctic Norway. Our Centre is hosted by UiT The Arctic University of Norway, a top university worldwide in terms of Arctic research output, and is partnered with the Norwegian Polar Institute and NORCE. We offer a friendly and supportive work environment, working together across disciplines to answer some of the biggest questions in polar research. iC3 aims to close order of magnitude uncertainty in polar carbon budgets, addressing the hypothesis that changing ice sheets and the cryosphere profoundly impact Earth's carbon cycle, directly affecting human societies via feedbacks to the global climate and polar ecosystems. Our team has access to world-class facilities including Arctic and Antarctic research stations, ice-going research vessels and inhouse laboratory and modelling capacity.

The position
As the Centre continues grows, we are looking for an administrative coordinator to join our team, who is passionate about polar science, has strong work ethics, and who shares our commitment to teamwork and professionalism. The appointed person will be responsible for supporting both the iC3 Directors and iC3 Centre Manager with the Centre’s operations and activities. We therefore seek a dynamic, detail-orientated, and motivated, coordinator who is keen to assist us with a broad range of tasks and be a strong member of our team.

The administrative coordinator will be based in Tromsø at the Department of Geosciences at UiT, and will work alongside the iC3 Manager, two centre Directors, Communications Advisor (50%), Data Manager (50%) and iC3 scientists . The appointed person will also be part of a wider group of administrators at the Faculty of Science and Technology and will collaborate closely with
administrative staff at the Department of Geoscience.

The position is a fixed term position for a duration of 2.5 years. You must be able to start in the position within a reasonable time after receiving the offer.

The workplace is at UiT in Tromsø. 

Job description

• Administrative support to the Centre Directors. For example, meeting booking, support to iC3 secretariat meetings and general administrative support to Director-led projects and activities. The latter includes the METALLICA project (2024-2026), the PalaeoArc Conference (June 2025) and iC3´s Impact Theme Training the Next Generation
• Daily administrative tasks in the Centre. These include, for example:
  • administrative support with iC3 recruitment processes and onboarding of new PhDs,
    Post Docs and visiting researchers;
  • Management of the iC3 Directors inbox and related communications;
  • Preparation of documents and materials required for centre management.
• Administrative support with iC3 reporting, meetings and workshops, for example: iC3 Science Board (bi-monthly), Scientific Advisory Committee (annual), Steering Committee (every 6 months) and iC3 cross-centre activities.
• Administrative support to iC3´s Centre Manager and Directors with new strategic ventures, including funding applications, iC3´s INNOVATE fund, International Fellowship programme and strategic partnerships.
• Travel booking and arrangements for visiting researchers.

The work tasks may vary/change during the period of appointment.

Qualifications

• Educated in a relevant subject, preferably to masters level, or equivalent knowledge and experience. This might be in management, administration or in a relevant research topic to iC3.
• Excellent organization, planning and time management skills, with an eye for detail.
• Excellent communication skills both verbal and written, including communicating effectively with internal and external contacts at all levels of seniority.
• Able to work both independently and as part of a team.
• The candidate must have a documented good command of English (both written and oral).
• Good written and oral communication skills in Norwegian is an advantage. Applicants not able to communicate in Norwegian will be encouraged to learn the language within a reasonable time.

• Structure, creativity and engagement
• Strong problem-solving skills and flexibility
• Service-minded and good collaboration skills
• Excellent work ethic

The assessment will emphasize the candidates motivation and personal suitability for the position. 

We offer

• A good working environment with dedicated colleagues
• Flexible working hours and a state collective pay agreement
• Pension scheme through the state pension fund

Remuneration of the position is in salary code 1434 advisor on the pay scale for Norwegian state employees. There is a 2% deduction for contribution to the Norwegian Public Service Pension Fund. As a state employee, you have one of the best pension schemes availiable. For more information see: spk.no.

Application

The application must be submitted electronically via www.jobbnorge.no, and shall include:

Your application must include all of the following:

• Cover letter explaining your motivation and interests for the post, along with details of how you fit the required qualifications for the position (max. 2 A4 page)
• CV (containing a complete overview of education and professional work)
• Contact information for 2-3 referees
• Documentation of proficiency in English language

All documentation listed above must be in English or a Scandinavian language. We only accept applications submitted via www.jobbnorge.no Incomplete applications will not be considered. The best qualified applicants will be called to interview.

Inclusion and diversity

UiT The Arctic University i Norway is working actively to promote equality, gender balance and diversity among employees and students, and to create an inclusive and safe working environment. We believe that inclusion and diversity is a strength and we want employees with different competencies, professional experience, life experience and perspectives.

If you have a disability, a gap in your CV or immigrant background, we encourage you to tick the box for this in your application. If there are qualified applicants, we invite least one in each group for an interview. If you get the job, we will adapt the working conditions if you need it. Apart from selecting the right candidates, we will only use the information for anonymous statistics.

General information

The appointment is made in accordance with State regulations and guidelines at UiT. At our website, you will find more information for applicants.

Employees who have been temporarily employed at UiT continuously for more than three years shall be deemed to be permanently employed, cf. the Civil Service Act § 9 (3).

A good work environment is characterized by diversity. We encourage qualified candidates to apply, regardless of their gender, functional capacity or cultural background.

UiT will emphasize making the necessary adaptations to the working conditions for employees with reduced functional ability. Questions can be directed to the contact person for the position.

According to the Norwegian Freedom and Information Act (Offentleglova) information about the applicant may be included in the public applicant list, also in cases where the applicant has requested non-disclosure.