Looking for an Administration \& IT Coordinator to support and drive our daily operations in Oslo

We are looking for an Administration & IT Coordinator to ensure the smooth running of our office operations in Norway. In this role, you will act as the main point of contact for administrative, facility, and IT-related matters, ensuring a safe, efficient, and well-organized work environment for employees and visitors.

You will oversee day-to-day office operations, coordinate local administrative processes, and act as the local Spoke IS contact, supporting employees with IT equipment and liaising with the central IT team. You will also support local Finance and HR processes, contribute to HSE compliance, and help organize internal events and employee engagement initiatives.

Your responsibilities include:

• Office & Administrative Management: Ensure the smooth daily operation of the office, manage facilities, supplies, and relationships with vendors and service providers, and coordinate office-related contracts and services.

• Internal Events Coordination: Organize and support internal events, team gatherings, and office initiatives that foster collaboration and engagement.

• IT Support & Local IS Coordination: Act as the local IS contact, manage the lifecycle of IT equipment (laptops, accessories, mobile devices), provide first-level support to employees, and liaise with the central IT team when needed. Support onboarding and offboarding processes from an IT perspective.

• Finance & Purchasing Support: Assist with purchase orders, monitor office-related expenses, and coordinate invoice processing with Finance.

• HR & Employee Experience: Support onboarding/offboarding processes, contribute to internal administrative processes, and help coordinate internal meetings and employee engagement initiatives.

• HSE & Workplace Safety: Support the implementation and monitoring of local HSE policies and ensure compliance with workplace safety standards.

We are looking for:

• A proactive and service-oriented professional with strong communication skills

• Ability to manage multiple priorities and work autonomously

• 2--5 years of experience in office administration, operations, or a similar role

• Experience with IT equipment coordination or local IT support is a plus

• Strong organizational and problem-solving skills

• Proficiency in Microsoft Office and standard office tools

• Fluent in English and Norwegian

• A flexible, hands-on mindset and willingness to support a variety of operational topics