Executive assistant

Executive assistant - Be an important partner to Our CEO as we are Pioneering Circularity

We’re now looking for a highly capable and experienced Executive Assistant to support our CEO --- someone who thrives in a dynamic environment, keeps operations humming, and isn’t afraid to lean into strategic work. This is more than a support role --- it's an important position for NG Nordic’s leadership and impact.

Key Responsibilities

• Provide trusted, hands-on support to the CEO --- handling complex tasks with discretion and professionalism
• Manage a fast-paced calendar, meetings, global travel, and events --- always staying one step ahead
• Manage timelines, follow up on key deliverables, and help ensure goals are met
• Support internal and external projects
• Serve as the CEO’s first point of contact across communication channels
• Prepare agendas, take meeting minutes, track actions, and draft professional correspondence for Management meetings, plus assisting with the BoD meetings
• Ensure high quality in materials --- reviewing, refining, and preparing presentations, reports, and documents for internal and external use
• Act as a bridge between the CEO and stakeholders --- both internally and externally
• Act as Office Manager for our HQ at Lysaker

Your professional qualifications:

• Significant experience as an Executive Assistant, preferably in a fast-paced, entrepreneurial environment
• Strong communicator in both written and verbal Norwegian and English
• Tech-native --skilled with many standard desktop solutions
• Experience supporting C-level executives and founders in an international environment

To succeed in the position, we believe that you are

• Structured
• Emotionally intelligent -- discreet, and confident in high-pressure environments
• Independent and proactive -- able to see the big picture while managing the details
• Flexible & reliable -- adaptable to changing priorities, with openness to some travel and occasional work outside normal office hours

Why NG Nordic?

At NG Nordic, you’ll be part of a close-knit team with high trust, high ambition, and a strong sense of purpose.

• A front-row seat and a part in Pioneering Circularity as we are a vital part of the Nordic industrial infrastructure with a goal to become a true European leader
• Nordic team and Nordic values --- Work with brilliant minds across borders, grounded in a culture of respect
• Real ownership --- Be empowered to make decisions and shape your work
• Personal growth & impact --- Expand your skills, grow your network, and help build what’s next

Application deadline: October 20th 2025
Place of work: Lysaker, Norway
Contact person: Trond Vinje
Starting date: As soon as possible

We know the value of challenging unconscious bias and that’s why we don’t ask for pictures or long application letters. Instead, we use screening questions to ensure comparable applications.