Document Controller

Are you a Document Controller ready for your next project?

As a Document Controller, you will play a key role in supporting project teams through effective document management and information control.

You will be responsible for ensuring that project documentation is accurately managed, distributed, tracked, and maintained throughout all phases of the project.

About the Role

The role involves close collaboration with project managers, engineers, contractors, consultants, and other stakeholders to ensure that critical project information remains organized, accessible, and fully compliant with project requirements.

Experience from data center projects is an advantage, but we also welcome candidates from construction, engineering, infrastructure, industrial, energy, oil & gas, or other complex project environments.

Key Responsibilities

• Manage the receipt, review, distribution, tracking, and archiving of project documentation

• Maintain document control systems, workflows, revision control processes, and document registers

• Ensure documents are properly classified, stored, and maintained within project information management systems

• Monitor document review cycles and approval workflows to support project schedules

• Coordinate the flow of documentation between clients, consultants, subcontractors, suppliers, and project teams

• Maintain accurate records of technical drawings, specifications, RFIs, submittals, permits, testing documentation, and handover records

• Produce regular reports on document status, submissions, approvals, and outstanding actions

• Support project teams during commissioning, handover, and project close-out activities

• Assist with internal and external audits related to project documentation and information governance

• Contribute to the continuous improvement of document control processes and best practices

Required Skills and Experience

• 2 or more years of experience within document control, project administration, project controls, or information management in construction, engineering, infrastructure, industrial, energy, oil & gas, or similar project environments

• Strong understanding of document management principles and project lifecycle documentation

• Experience working with document management systems such as Aconex, Autodesk Construction Cloud (ACC), Procore, SharePoint, Asite, or similar platforms

• Good understanding of document numbering, revision control, transmittals, workflows, and audit requirements

• Advanced Microsoft Office skills, particularly Excel

• Strong organizational skills with excellent attention to detail

• Ability to manage multiple priorities in fast-paced project environments

• Strong communication and stakeholder coordination skills

• Professional or fluent English, both written and spoken

It's a Plus if You Have

• Experience from data center construction projects

• Experience from large-scale construction, infrastructure, or mission-critical projects

• Knowledge of ISO 9001, ISO 19650, or similar information management standards

• Experience supporting BIM and digital delivery processes

• Familiarity with commissioning and project handover documentation

• Relevant education within construction, engineering, business administration, information management, or related disciplines

Who We Are Looking For

• Structured and highly organized

• Detail-oriented and quality-focused

• Comfortable working with large volumes of project information and documentation

• A proactive communicator who enjoys working with different stakeholders

• Solution-oriented and able to manage competing priorities

• Motivated by creating order, accuracy, and efficiency within complex projects

Ready for your Next Challenge?

We are looking to hire as soon as possible and will review applications on an ongoing basis.

If you have experience with document control and information management and would like to be part of a team delivering complex and exciting projects, we encourage you to apply today.

Please submit your updated CV in English, highlighting your relevant experience, qualifications, and project background.

A formal cover letter is not required.

Instead, you will receive a short questionnaire with multiple-choice questions by email shortly after submitting your application.