Executive Support and Policy Officer

Vacancy Executive Support and Policy Officer Embassy of Ireland, Norway Our mission is to promote and protect abroad the values, interests and economic well-being of Ireland and its people. We do this under the political direction of our Ministers, through our staff at home and through our Embassy network abroad.

The Embassy of Ireland, Norway, seeks to recruit an Executive Support and Policy Officer for a full-time position commencing September 2021.

The successful applicant will undertake a varied role that includes providing executive support to the Head of Mission; engaging in policy and translation work on key issues of interest to the Embassy; supporting visits from Irish Ministers and officials, contributing to organising Embassy events, and providing administrative support to the mission on consular, financial and other matters.

Key Duties and Responsibilities

The primary duties and responsibilities of this varied role include but are not limited to:

· Providing executive support to the Ambassador and Deputy Head of Mission (managing schedules, official correspondence and acting as personal assistant to the Head of Mission)

· Policy and translation work (researching Norwegian foreign and domestic policy of interest to the Embassy and State Agencies; translating spoken and written Norwegian to English at a fluent level; attending briefings and meetings with key contacts; supporting specific project)

· Visit and event support (e.g. event organisation; scheduling meetings, transport; interacting with venues and support services, including procurement of same; represent the Embassy at outside meetings and events, report writing as required )

· Support the Deputy Head of Mission in delivery of consular (e.g. visa processing), financial and administrative services when required.

Further details about the position are available by email at osloembassy@dfa.ie

Essential requirements candidates must be able to demonstrate:

A third level qualification and/or work experience in a relevant area;

· A high level of fluency in Norwegian and English (written and spoken). The candidate should be a native speaker of Norwegian or English and have a minimum C1 level in the other language; Applicants may be telephoned in advance to establish language proficiency and a short written language test may be required;

· Ability to organise time, work independently, coordinate and prioritise multiple tasks to ensure that deadlines are met;

· Excellent organisational, interpersonal and communication skills;

· Excellent analytical skills;

· Record of experience in a multi-disciplinary environment;

• Well-developed networking and interpersonal skills, including a flexible attitude, good judgement and the ability to work effectively as part of a team;
• Strong computer skills and proficiency in using Microsoft Office applications: and
• The successful candidate must have a legal entitlement to live and work in Norway prior to recruitment.

Terms and conditions of employment:

• The successful candidates will be hired on a fixed-term contractual basis and will be based at the Embassy of Ireland, Norway.
• The salary for the position is 457,818 NOK per annum, paid monthly. Salaries are paid direct to a bank account, therefore the successful candidate must have a bank account.
• The positions will have an annual leave allowance of 25 days per annum, exclusive of public holidays, adjusted pro rata.

How to apply

The Job Description for this position are available on our website www.dfa.ie/norway

Completed CV and Cover Letter should be sent via e-mail only to osloembassy@dfa.ie, with the subject line Research and Executive Support Officer.

Deadline - before 16:30 hrs. (Local time) on Thursday 29th July 2021.

Depending on response rates the deadline may be extended. Please note that only short listed applicants will be contacted.

Selection Process:

• Candidates must submit in English
  • A CV detailing their career history, educational qualifications, and if available, proof of language skills
  • A Cover Letter of 300-500 words detailing their suitability for the position
• Depending on the number of applications received, a short-listing of candidates to be called for interview may be undertaken based on the Essential/Key Requirements above.
• It is planned that interviews will be held at the Embassy in early August 2021 (arrangements can be made for interview by video-conference if required).
• Please note, as part of the interview process shortlisted candidates will be tested on their language capabilities.

General Data Protection Regulation:

All personal information received will be kept in line with GDPR guidelines.

Security Clearance for Local Staff

Police security clearance will be sought in respect of individuals who come under consideration for appointment. Enquiries may also be made with the police force of any country in which the applicant under consideration for appointment resided. If unsuccessful this information will be destroyed. If the applicant subsequently comes under consideration for another position they will be required to supply this information again.

Please note that canvassing will disqualify applicants. The Embassy of Ireland, Norway is committed to a policy of Equal Opportunity.