Admin & Language Officer - Asia & Europe

Who are we?

The Extractive Industries Transparency Initiative (EITI) sets a global standard for open and accountable management of oil, gas, and mineral resources. Our mission is to foster understanding of natural resource management, strengthen public and corporate governance, and provide data to inform policymaking and dialogue in the extractive sector. EITI also helps raise awareness of how the energy transition impacts extractive activities and revenues, supporting the responsible and transparent production of critical minerals. In each implementing country, EITI is backed by a coalition of government, companies, and civil society.

The EITI International Secretariat is based in Oslo, Norway with +50 team members working both in our Oslo office and remotely. We are a dynamic and collaborative international team working in English and several other languages.
 
Who you are

We are seeking an adaptable, agile person who enjoys creating efficient work structures, is responsible, and works well in a team. This role will support the Asia and Europe departments in both country-related and EITI Board-related activities, working on a diverse range of tasks, including organising training sessions, events, and publications.
 
Our culture and decision-making are driven by our core values of integrity, professionalism, and respect for diversity. The successful applicant will identify with and display behaviours consistent with these values. Personal suitability for the position, including alignment with EITI values, will be a decisive factor in candidate selection.

Duties and responsibilities

Regional teams support

Team coordination:

• Assist teams members in keeping track of countries’ published reports, data outputs and deadlines in dedicated formats.
• Assist teams members in coordinating meetings (virtual or in-person) and communications with external stakeholders (national coordinators, secretariats, development partners, and multi-stakeholder group representatives) in the regions.
• Prepare minutes of meetings to support regional teams reporting and follow up.

Organisation of regional events, consultations and missions:

• Support the organisation of webinars and other capacity-building activities at national and regional levels, including securing venues, accommodations, and travel arrangements.
• Assist with scheduling stakeholder consultations for countries undergoing Validation.
• Support teams members in mission preparation, such as arranging travel, monitoring budgets, and scheduling programs.
• Provide remote logistical support as needed while country team members are on mission.

Administrative tasks:

• Upload documents received from countries to the EITI internal and external websites, including reports, annual progress reports, work plans, communications, and other updates relevant to the regions.
• Update various internal tracking templates.
• Ensure proper archiving of documents.

Language support:

• Translate letters, short texts, and documents between English and Russian.
• Review and proofread translated by external service providers documents in accordance with the EITI style guide and glossary.
• Update the glossary in Russian as needed.
• Coordinate translations of documents between English and Russian with external service providers as needed.
• Ensure that the EITI website pages in Russian are updated in a timely manner under the supervision of the Communications team.

Qualifications

• Excellent command of English and Russian. Knowledge of any other EITI languages (e.g., Portuguese, Bahasa) is an advantage.
• Experience managing multiple tasks, including a mix of ad hoc and planned work.
• Coordination, planning, and problem-solving skills.
  

We can offer

This role is an important part of a small but ambitious and impactful organisation with a clear mission to contribute to a positive global change.
Working at the EITI International Secretariat will give you an opportunity to become a valued member of a diverse multinational team of dedicated professionals.
 
Admin & Language Officer - Asia & Europe position offers the chance to work in an international and collaborative working environment to help citizens of resource-rich countries benefit from their natural resources. The Secretariat has an admin officer role in each country team and this role will specifically support the work of the Asia and Europe teams. The role will be split between country admin work and language support (Russian). The role will report to the Asia Regional Director.
 
Our office is located in central Oslo with various commuting options available. Employees based in Oslo can apply a hybrid work setup, offering greater flexibility. Beside a competitive salary we offer an above-the-market private pension and insurance package. The salary benchmarking for the role is NOK 520,000 - 530,000 depending on education and relevant years of experience.  
 
EITI International Secretariat is looking for local based candidates and can on a case-by-case basis provide support in relocation to Oslo, Norway for international applicants. It is also possible for remote working set up subjected to the candidate previous experience and location.

Contacts

Oliana Valigura, Asia Regional Director

Location

Rådhusgata 26
0151 Oslo

Key information:

Employer: Extractive Industries Transparency Initiative (EITI)

Reference number: 4884674648
Percentage of full-time: 100%
Permanent position
Application deadline: 01/12/2024