Assistant for the Executive Leadership Team
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Assistant for the Executive Leadership Team
Introduction
Teekay Offshore is a leading global infrastructure solution provider in the marine energy space. Our services include oil production, transport and storage, as well as long distance towage. The company has over 2000 employees and 60 vessels under contract. Teekay Offshore's operational core regions are the North Sea, Brazil and the East Coast of Canada.
We are looking for the right candidate to the role as Assistant for the Executive Leadership Team for Teekay Offshore for an assignment for apxr 12 months. You will work with members of the Executive Leadership team to provide general administrative support as well as being accountable for specific administrative work processes. Manage communication between management and employees, liaising with internal and external executives on various projects and tasks. Plan and orchestrate work to ensure the senior executives' priorities are met, organizational goals are achieved, and best practices are upheld
Responsibilities
- Manage, coordinate, and arrange senior executives' travel and travel-related activities, including hotel booking, transportation, and meal coordination
- Expense management & verification
- Coordinate scheduling and calendar management, as well as management of content and flow of information to senior executives
- Perform administrative and office support, maintenance of various filing systems for contracts, records and board papers etc.
- Coordinate and submit documents for relevant Audit, Governance and Conflict committees of the board of directors each quarter.
- Act as administrator and superuser for Boardvantage (system used for board records and documents)
- Administrate and follow up invoice management system for our use of law firms globally
- Act as administrator for database of company portfolio information
- Legal and Finance Internal Projects
Qualifications
- Experience from a relevant role is required
- Good written and verbal communication skills, fluent in English
- Take initiative and has a willingness to take on additional responsibilities.
- Able to manage confidential matters in a discreet manner.
- Working knowledge of legal procedures and legal terminology is preferred
- Strong time-management skills and the ability to organize and coordinate multiple projects at once
- Advanced level computer skills, including but not limited to: Microsoft Office including Word, Excel, PowerPoint, Outlook, and SharePoint.
We offer
At Teekay Offshore you will find an engaged workplace alongside highly skilled professionals across the globe, with passionate colleagues who are committed to excellence and each other. We have an open collaborative work environment where you can make a difference with challenging work and great development opportunities. We also have a competitive total compensation package, flexible working hours and office location in central Stavanger.
For questions regarding the process please contact Personalhuset - Kari Elise Ekholt mob. 915 89 088 or e-mail kari.elise.ekholt@personalhuset.no or Christin Møller mob. 928 56 829 or e-mail christin.moller@personalhuset.no
Om bedriften
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